Tutorial · GST · Do it in Phyntara

14 · Vendor bills and paying vendors

Photo the bill, type the amount, pay only the bill amount, and understand why pay is sometimes on hold. About 12 min. As of August 2026.

This tutorial explains GST the way a new founder or accounts clerk needs it, and how the same work is done in Phyntara. It is teaching, not a legal opinion. Thresholds, due dates, and late fees change when the GST Council notifies them. Your CA files. Confirm the live rule on gst.gov.in before you act on a rupee.

Vendors

Add the GSTIN first. We look it up when GST is connected. A cancelled GSTIN cannot be paid. Related-party vendors need the CA before pay. Vendors

Save a vendor bill

Capture at the moment of work

1. Photo or PDF
JPG, PNG, or PDF. Crop if the clerk photographed the whole desk. OCR may suggest a total — you still type the true amount.
Open
2. Invoice number and date
As on the vendor’s bill. Duplicates of GSTIN + invoice no. are not a second purchase.
3. Taxable, CGST, SGST, IGST, total
Must add up. If the scan looked like a different total, we ask “Save anyway?” That is not a freeze.
4. HSN if required
Needed when the books rules say so. Blocked HSN cannot be claimed — do not pay from here.

Pay this vendor

Pay vendors shows bills that are OK to pay. You pay the bill amount. A different NEFT is not this bill — the owner or CA must handle that. Enter the UTR after the bank pays. Pay vendors

Why a bill is on hold (owner language)

You see	What it really means
This vendor GSTIN is cancelled. Do not pay.	GSTIN_DEAD — the registration is not live
Related-party bill — your CA must review before pay.	Someone inside the group billed you
This item cannot be claimed. Do not pay from here.	HSN blocked for credit
Pay the bill amount. A different NEFT needs the owner or your CA.	Typed pay ≠ bill total (₹1 rounding is allowed)
This bill does not match the books. Fix it before pay.	Tally / books fight — CA can override with a note
This vendor still has not filed last month’s bill…	Missing from 2B after it was due
Payment is on hold until your CA confirms this bill.	IMS not accepted
UTR not on the statement yet.	Paid, bank file has no matching UTR — signal, not a freeze on unpaid bills